Vehicle leasing & fleet,
end to end
One cloud platform that takes a vehicle lease from the first enquiry to the final invoice — covering procurement, fleet assets, digital inspections, automatic accounting, documents and full administrative control.
The QuickVIN lifecycle
- Enquiry
- Quotation
- Approval
- Procurement
- Fleet
- Delivery
- Billing
- GL Posting
Everything you need to run leasing and fleet, in one place.
Every QuickVIN module shares the same data, so a confirmed lease drives procurement, a delivered vehicle drives billing, and every operational event posts straight to your accounts.
Lease Management
Handles a vehicle lease from the first enquiry to the final invoice.
- Lease enquiries, with lead-to-customer conversion
- Lease calculator: element costs, markups, advances, valuations and depreciation
- Tariff types, add-ons and extras, extra-mileage rates, down payments, security deposits and termination methods
- Versioned quotations with VAT and pricing in two currencies
- Internal approval workflow, plus online quote approval or rejection by the customer
- Lease agreements, fleet allocation and loaner/temporary vehicles
- Billing schedules and consolidated invoicing
- Customer portal for downloading invoices and statements of account
Vehicle Procurement
Brings vehicles in from the factory to your stock.
- Procurement requests raised from confirmed leases, with lead times taken from the variant, model or brand
- Vehicle order processing (purchase orders) and production tracking
- Shipment processing, including freight and insurance terms, supplier invoices and landed cost
- Procured vehicles linked automatically to the lease agreement that is waiting for them
Fleet & Asset Management
Keeps a full record of every vehicle in the fleet.
- Vehicle master data: brands, models, variants, attributes and asset classes
- Stock receiving, stock batches, branch transfers and Convert to Fleet
- Vehicle costs, uplifts, insurance logs and depreciation
- Fleet availability and unavailability planning
- Profit summary for each vehicle, plus a complete audit trail
Delivery & Collection Inspections
Records vehicle handovers digitally.
- Scheduler for delivery and collection appointments
- Damage marking on diagrams of each vehicle class, by component and damage type
- Configurable checklists and photo capture
- Lease agreement generated, signed and emailed automatically when the delivery inspection is submitted
Finance & Posting Engine
Posts every operational event to the accounts automatically.
- Customers, suppliers, companies and contacts
- Chart of accounts
- Rule-based posting mappings, with GL entries posted in the same step as the operation
- Posting logs showing GL line detail, plus posting reversals
- Tax codes and VAT handling
Document & Template Studio
Produces professional documents from your own templates.
- Visual template editor with data variables
- PDF generation for quotations, contracts and agreements, with Arabic and right-to-left support
- Email delivery with send tracking, and a document history
Integrations
Connects QuickVIN to the systems you already run.
- Integration with existing DMS/ERP systems
Role-Based Dashboards
Shows each user the dashboard for their role as soon as they log in.
- What needs attention today
- What should happen next
- What management needs to know
- What is holding sales
Control Panel (Platform Administration)
Gives you secure control over the whole system.
- Multi-company and multi-branch setup, with departments
- Roles, permissions and menu access controls
- Licence allocation
- Notifications and system-wide audit logs
- Multi-tenant cloud provisioning, where each customer gets its own database
See QuickVIN in action
Talk to the PACC team about running your leasing and fleet operations on QuickVIN.